Who can request a meeting room reservation?
Northborough residents ages 18+ can request and use the meeting spaces.
What meeting rooms are available to me?
The library has 5 reservable spaces: a large meeting room, a smaller conference room, a space for children's groups, and 2 small study spaces.
The Meeting Room seats up to 100 people, and includes 8 tables that may be set up. It also has a large projector screen and podium. It is on the first floor, connected to the lobby by a hallway.
The Conference Room seats 12 people at a conference table, with perimeter seating to accommodate a total of 20 people. This room has a large dry erase board. It is located to your left as you come in the main doors of the library.
The Children's Program Room accommodates up to 53 people, with 5 tables and 30 chairs. It has a vinyl floor, a large area rug and 2 sinks. It is located in the children's room on the first floor of the library, accessible by either a ramp or a small staircase.
The Study Rooms are located on the second floor. Two are reservable: One near the Adult Services information desk, the other near the science fiction collection. Each room seats 4 people. The one by the desk contains a 4-person study table and the other seats 2 people on each side of the room. Rooms can be reserved for 2-hour time slots once per day (three maximum schedulings). There is a Quiet Study area with multiple tables and desks in the historic part of the library available for drop in study. For more information, please call 508-393-5025, extension 3, or email noboadults@cwmars.org.
What kind of equipment is available to me?
All rooms are equipped with tables and chairs. Upon request, the library can provide a projector, speaker and microphones.
In the kitchen adjacent to the meeting room, you can also use a refrigerator, sink, microwave, electric kettle, coffee maker, and 18-55 cup coffee urn.
Please note that library assistance with equipment is not available.
Can my group meet outside of library hours?
Your meeting may continue after hours (but no later than 10pm) if:
a) the meeting begins during library hours, and
b) the contact person notifies library staff at least 24 hours before the meeting begins with a completed After Hours Use Form, taking responsibility for additional procedures.
The rooms cannot be used on days that the library is closed entirely.
The Meeting Room and Conference Rooms will be isolated from the rest of the library with a pull-down gate. Rest rooms will still be available. The Children's Program Room is not available for after hours.
I have a very large group. Is there anything I should know?
Yes! The library has very limited parking which must remain available for other library activities. Groups of 50+ people using the Meeting Room should use the town parking lot at the corner of Pierce and Hudson Streets.
Please read the following documents prior to submitting an application:
Meeting and Conference Room Policy
Meeting Room Setup and Breakdown Guidelines
How can I reserve a room?
In Person
Stop by the Circulation Desk to reserve the Meeting or Conference Rooms, the Children's Desk to reserve the Children's Program Room, or the Adult Service's Desk to reserve a Study Room.
By Phone
To reserve the Meeting Room or Conference Room,
call the Circulation Desk, 508-393-5025 x1.
To reserve the Children's Program Room,
call the Children's Desk, 508-393-5025 x2.
To reserve a Study Room,
call the Adult Services Desk, 508-393-5025 x3.
Online
Visit our Meeting Room Booking page to reserve a room and/or see room availability. Please note that you will need a library card to reserve a room this way.